Secure File Sharing

Secure File Sharing

Today’s professionals and businesses constantly create, consume and share information. Presentations, documents, spreadsheets, and images are simply some of examples of the sorts of files enterprises need to talk about, access, and control during the course of the business activities. A number of these files are saved on personal computers, desktops, and laptops, while others are stored on business servers. But wherever those documents are stored, users must have the ability to get them at the office, at home, or through travel. Several organizations embrace a ‘bring your own device (BYOD) policy, enabling employees to access, share and manipulate corporate information using their private devices, including laptopstablets, and tablet computers.

iDeals Virtual Data Room
IDeals Virtual Data Room is a powerful data sharing solution employed by more than 4,000 companies worldwide, including many Fortune 1000 companies since 2008. This achievement relies on a continuous innovation strategy, such as constant R&D efforts, strong cloud infrastructure, and immediately accessible client services. With iDeals’ innovative file sharing technology and shatterproof security, dealmakers worldwide can fully comply with due diligence requirements. Allowing users to access and work with data using all kinds of devices requires that files are securely “synchronized” between these devices. Additionally, given the collaborative nature of data-centric activities, files have to be available for access by consumers outside the business — by partners, stockholders, suppliers or clients. Just like with almost any information, file sharing must be controlled.

When business users will need to quickly share files or documents, they often turn to customer file sharing programs which don’t meet corporate security and compliance mandates.

Now’s business users want easy, easy method to secure file sharing within their business environment which allows them to access their documents effortlessly on all apparatus, and collaborate with colleagues, customers, and partners even beyond the corporate firewall.

There are numerous ways that consumers typically choose for day-to-day file sharing, including email, FTP or file sharing sites. Using email to share documents provides no control over which material is sent, how it’s accessed, and the number of copies are being sent or forwarded. Conventional FTP systems also heighten risk of information security breaches because users share passwords in an uncontrolled way; the material itself can be rendered on FTP servers for any period of time, sometimes for ages.

Consumer-grade file sync and share solutions, for example Dropbox, are suitable possibilities for several users and generally function as intended. But, recent security breaches at these file-sharing services lead to confidentiality breaches or an inability to discover data when required. Such insecure file-sharing services lack tools for monitoring, tracking, audit trails, or other important file-sharing capabilities.

The corporate it’s concerned with the absence of control over confidential information, and the safety and compliance risk that insecure file sharing presents. Simply put, uncontrolled file sharing is inefficient, too costly, too risky, and places enterprises at a substantial risk of not fulfilling their regulatory, legal, and best practice obligations.

Safe Cloud Share & File Sync Solution

The digital data room provides an enterprise-grade option to email, FTP and consumer file sharing services, by creating an end-to-end secure cloud infrastructure that is entirely under corporate control.

The digital data room accounts the need for simplicity to the end user, and also the security, management, and flexibility needed by the business, and more especially, the IT which demands the capacity to control and manage file sharing tasks to protect the critical information and data assets of their organization.

The virtual data room cuts the dependence of organizations on FTP servers and potentially insecure email attachments for sharing business data providing end users identical file-sharing flexibility together with uncompromised security and control of accessibility. Enterprise file sharing allows users to upload and share documents, photographs, videos, and documents using a variety of devices, such as tablets tablets, and PCs.

The virtual data room solution enables enterprises and service suppliers to set up file share and sync solutions for their users, creating entire workforce independence so that your team can operate from any location and any device. Secure access to documents from the virtual data room whenever desired improves productivity and collaboration between groups. One of the advantages of protected file sharing through a virtual data room are:

FTP alternative for big file transfer Secure file access for BYOD users Synchronization across apparatus Synchronization across sites and offices Shared team workspaces Simple to learn, simple to use
Central Management

The digital data room offers a comprehensive central management dashboard that allows administrators to provision, manage, track and support individual service users.

Complete Control over Content

The digital data room enables to maintain complete control over confidential data and evolves into a large-scale enterprise content management platform which would allow secure cooperation with external partners, experts, and stakeholders. User group permissions can also be leveraged to determine user privileges for setting up shared job folders. The accessibility to shared documents is strictly controlled as the administrator manages and revokes permissions to open, view, download, print, copy-paste, forward or otherwise control documents. Digital Rights Management policies are all mechanically and uniformly implemented across all customers.

Multiple Folder Synchronization

With folder sync, user records are automatically synchronized between their PC or notebook and their data room folder, keeping documents reachable and preserving version control. The fantastic digital data room supports multi-folder sync, whereby any folder can be chosen for synchronization with a VDR.

Project Team Collaboration

The virtual data room file sync & discuss option allows users to set up workspaces from the Shape of virtual data space folders for collaborating with colleagues, including the following attributes:

Define data access rights and set time-limited access
Bi-directional synchronization of connections on their devices with each other
One-way synchronization for document syndication
One-time sharing with time-limited invitation URLs
Role-based privileges for enabling users to make shared job folders
Reduce Risk and Maximize Compliance

Security for data protection on devices, in transit, and at rest. It includes two-step authentication, remote data wipe, data encryption, digital rights management (DRM), document protection, and access monitoring. More advanced virtual data rooms empower DRM encryption is available to protect Microsoft Office and PDF files, also to apply control over download, copy, display capture or printing. A secure view of documents in browsers also is supported. Access to shared files may be revoked and eliminated; additionally, the record may be “unshared” or made unavailable to revoke all accesses.

Multi-Platform File Sharing

The digital data room file sync & discuss includes software agents for Windows and Mac, as well as mobile programs for iOS, Android, and Windows Mobile devices. The mobile apps incorporate remote wipe functionality to allow for deletion of compacted information in the event of a stolen or lost mobile device.

Secure Interface

Whether you are using our mobile program, the virtual data room ensures your document sharing activities will be 100% secured without needing Java add-ons to handle large file transfers. All document exchanges are logged together with activity and IP addresses.

Granular Auditing

The virtual data room allows administrators to log all file access and sync events for auditing purposes, providing full control and transparency on how and whom data is shared. This is essential for regulatory compliance and safety functions. Detailed and reliable audit logs make sure that your enterprise is always audit-ready while functioning within strict compliance regulations.

Today business users require access to their own files at the office, at home or on the street. Employing many different devices to access corporate files — notebooks, smartphones, computers, and tablet computers — is rapidly becoming the norm. The collaborative nature of business tasks in many businesses requires users to share files securely yet easily. Safe file synchronization and sharing create the digital data space a key requirement for most corporations.

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